Privacy Policy

Last updated: April 8, 2025

INTRODUCTION

This Privacy Policy ("Policy") constitutes a legally binding agreement between AI Safety Indonesia ("ASI", "we", "us", or "our") and any individual or entity ("you", "your", or "user") accessing or using our website, services, or participating in our programs. This Policy describes how we collect, use, process, and disclose your information, including personal data, in connection with our services.

By accessing or using our services, you expressly acknowledge and agree to the collection, use, and disclosure of your information as described in this Policy. If you do not agree with any part of this Policy, you must not access or use our services.

1. INFORMATION WE COLLECT

We collect several types of information from and about users of our services, including:

1. Personal Information: Information that identifies you personally, such as your name, email address, phone number, professional background, and other information you provide when registering for our programs or contacting us.
2. Program Participation Data: Information related to your participation in our programs, including course progress, assessments, and feedback.
3. Technical Information: Information about your device, browser, IP address, and how you interact with our website and services.
4. Communication Data: Records of your communications with us, including emails and support tickets.

2. HOW WE USE YOUR INFORMATION

We use the information we collect for the following purposes:

1. To provide, maintain, and improve our services
2. To process your program applications and manage your participation
3. To communicate with you about our services and programs
4. To personalize your experience and deliver relevant content
5. To ensure the security and integrity of our services
6. To comply with legal obligations and protect our legal rights

3. INFORMATION SHARING AND DISCLOSURE

We may share your information in the following circumstances:

1. With Service Providers: We may share your information with third-party service providers who assist us in operating our services, conducting our programs, or servicing you.
2. With Academic Partners: We may share relevant information with our academic partners for program administration and evaluation purposes.
3. For Legal Compliance: We may disclose your information if required by law or in response to valid requests by public authorities.
4. For Business Transfers: In connection with any merger, sale of company assets, or acquisition of all or a portion of our business by another company.

4. DATA SECURITY

We implement appropriate technical and organizational measures to protect your information against unauthorized or unlawful processing, accidental loss, destruction, or damage. However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

5. YOUR RIGHTS AND CHOICES

You have certain rights regarding your personal information:

1. Access and review your personal information
2. Request correction of inaccurate or incomplete information
3. Request deletion of your personal information
4. Object to or restrict processing of your information
5. Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information provided in the Contact Information section below.

6. DATA RETENTION

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:

1. The length of time we have an ongoing relationship with you
2. Whether there is a legal obligation to which we are subject
3. Whether retention is advisable in light of our legal position

7. INTERNATIONAL DATA TRANSFERS

Your information may be transferred to, and processed in, countries other than your country of residence. These countries may have data protection laws that are different from those of your country. We take appropriate safeguards to ensure that your personal information remains protected in accordance with this Policy.

8. MINORS' PRIVACY AND PARENTAL CONSENT

Our services include the Junior AI Safety Pioneer Researchers program, which is specifically designed for high school and undergraduate students. For participants under the age of 18 ("Minors"), we implement additional safeguards and require explicit parental or legal guardian consent:

1. Parental Consent: We require verifiable parental or legal guardian consent before collecting, using, or disclosing personal information from Minors. This consent must be obtained through our secure consent form and may require additional verification steps.
2. Limited Data Collection: For Minors, we limit the collection of personal information to only what is necessary for program participation and safety purposes.
3. Parental Rights: Parents or legal guardians have the right to:
   • Review their child's personal information
   • Request deletion of their child's information
   • Withdraw consent for further collection or use
   • Request a copy of the information we have collected about their child
4. Educational Focus: All data collected from Minors is used solely for educational purposes and program administration. We do not use this information for marketing or commercial purposes.
5. Special Protections: We implement additional security measures for Minor data, including:
   • Strict access controls limited to authorized program staff
   • Enhanced encryption for Minor data
   • Regular audits of Minor data handling

If we become aware that we have collected personal information from a Minor without proper parental consent, we will take immediate steps to delete such information and notify the parent or legal guardian.

9. CHANGES TO THIS POLICY

We may update this Policy from time to time. We will notify you of any changes by posting the new Policy on this page and updating the "Last updated" date. You are advised to review this Policy periodically for any changes.

10. CONTACT INFORMATION

If you have any questions about this Policy, please contact us:

Last updated: April 8, 2025

This Policy constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, and negotiations, whether written or oral, relating to the privacy of your information.